Resignation letter generator for a graceful exit
Use these professional resignation letter starting points when you need to leave clearly, kindly, and without oversharing.
Keep it simple
A resignation note should confirm the decision, final working day, and transition support without debating the reason.
Protect the relationship
Thank the manager or team briefly, especially if you may need a reference later.
Avoid emotional details
Save complex explanations for a conversation. The written letter should stay calm and record-safe.
Copy-ready starting points
Short resignation letter
Hi [Manager], I am writing to formally resign from my role as [Role]. My last working day will be [Date]. Thank you for the opportunity to be part of the team. I will do what I can to support a smooth transition before I leave. Best, [Name]
Warm resignation letter
Hi [Manager], After careful thought, I have decided to resign from my position as [Role]. My last day will be [Date]. I am grateful for the support, trust, and experience I have gained here, and I will help document priorities and hand off work before my departure. Best, [Name]
Need a more specific version?
Use KindReply tools and workplace reply examples as a starting point, then edit names, dates, constraints, and tone before sending.